Importing from Greenhouse

Learn how to import job positions from your Greenhouse ATS and convert them into Ozzi.ai targets for more efficient LinkedIn recruiting. This step-by-step guide will walk you through the entire process.

What is Greenhouse Integration?

Greenhouse integration allows you to:

Import job positions: Pull open positions from your Greenhouse ATS
Convert to targets: Automatically create Ozzi.ai targets from job postings
Select specific jobs: Choose which positions to import
Streamline workflow: Eliminate manual target creation

Prerequisites

Before you begin, ensure you have:

Greenhouse Organization ID: Your Greenhouse organization identifier
Ozzi.ai account: Active Ozzi.ai account with target creation permissions
Job positions: Active job postings in Greenhouse that you want to recruit for

Step 1: Import from Greenhouse

Access Import Feature

Open Ozzi.ai: Go to your Ozzi.ai dashboard
Create New Target: Click “Create New Target”
Select Import Target: Choose “Import Target” option
Choose Greenhouse: Select “Greenhouse” as the source

Provide Organization ID

Enter Organization ID: Input your Greenhouse Organization ID (e.g., “example-org”)
Click Import: Start the import process
Review Jobs: Ozzi will display all open positions from your Greenhouse account
Select Positions: Choose which jobs you want to import as targets

Step 2: Select Jobs to Import

Review Available Positions

View All Jobs: See all open positions from your Greenhouse account
Job Details: Each job shows title, department, location, and description
Select Positions: Choose which jobs you want to import as targets
Import Options: You can import all jobs or select specific ones

What Gets Imported

For each selected job, Ozzi will import:

Job Information:

Job title
Department (if available)
Location (if available)
Job description

Requirements:

Required skills and qualifications
Experience level
Education requirements
Any additional requirements

Step 3: Complete Import

Review Selected Jobs

Before importing, review your selection:

Check Job Titles: Ensure they’re the positions you want to recruit for
Verify Details: Confirm job descriptions and requirements
Review Locations: Check location information is accurate
Confirm Selection: Make sure you’ve selected the right jobs

Execute Import

Click Import Selected: Start the import process for chosen jobs
Monitor Progress: Watch the import status
Review Results: Check for any errors or warnings
Confirm Success: Verify targets were created correctly

Step 4: Review and Customize Targets

Generated Targets

After import, you’ll see:

New Target List: All selected positions as targets
Default Configurations: Basic settings applied automatically
Ready for Customization: Targets ready for refinement

Customization Options

Message Configuration:

Tone: Set professional, friendly, or casual tone
Length: Choose short, medium, or detailed messages
Focus Areas: Select skills, experience, or culture focus
Call-to-Action: Define what you want candidates to do

Target Refinement:

Skill Weighting: Adjust importance of different skills
Experience Requirements: Fine-tune experience criteria
Location Preferences: Add remote work options
Company Culture: Add cultural fit requirements

Step 5: Activate and Test Targets

Activate Targets

Review Settings: Double-check all configurations
Test Messages: Generate sample messages for each target
Activate: Enable targets for use in LinkedIn recruiting
Monitor Performance: Track response rates and success

Testing Process

Message Quality Test:

Generate messages for sample candidates
Review personalization quality
Check message length and tone
Verify call-to-action effectiveness

Target Accuracy Test:

Test with real LinkedIn profiles
Verify candidate matching
Check skill alignment
Confirm location filtering

Managing Imported Targets

Target Organization

Organize your imported targets:

By Department:

Engineering targets
Product targets
Sales targets
Marketing targets

By Priority:

High priority (urgent hires)
Medium priority (planned hires)
Low priority (future planning)

By Location:

Local office targets
Remote work targets
Relocation targets

Target Updates

Keep targets current:

Manual Updates:

Update targets when job requirements change
Modify targets based on market feedback
Adjust targets for new hiring needs
Archive targets for closed positions

Best Practices

Import Preparation

Before Importing:

Clean up job descriptions in Greenhouse
Standardize skill requirements
Verify location information
Update compensation ranges

During Import:

Review all job details carefully
Test with a few positions first
Validate generated targets
Customize message settings

Target Optimization

After Import:

Customize message tone for your company
Add company-specific selling points
Refine skill requirements based on market
Test and optimize based on results

Ongoing Management:

Regular performance reviews
Update targets based on feedback
Monitor market changes
Optimize based on success rates

Troubleshooting

Common Import Issues

Organization ID Problems:

Issue: Can’t find jobs with provided Organization ID
Solution: Verify your Greenhouse Organization ID is correct

Import Errors:

Issue: Jobs not importing properly
Solution: Check that jobs are active and publicly accessible

Data Quality Issues:

Issue: Poor quality imported data
Solution: Clean up job descriptions in Greenhouse

Selection Problems:

Issue: Can’t select specific jobs
Solution: Try refreshing the job list

Getting Help

Documentation:

Review Greenhouse Organization ID documentation
Check Ozzi.ai integration guides
Consult troubleshooting resources

Support:

Contact Ozzi.ai support for technical issues
Reach out to Greenhouse support for ATS issues
Check community forums for solutions

Advanced Features

Advanced features such as bulk operations, custom mappings, and automation will be available in future updates.